Archives Committee Semi-Annual Report
November 1, 2007-April 30, 2008
Cynthia Lou Durbin, CHUC Chairperson
Statistics:
List of Board/Committee Member: Cynthia Lou Durbin, Chairperson
Margaret Sprigle (term expired 4/30/08)
Committee Meetings: None
List of activities/projects since last year: None
Present Goals: Searching for committee members. May be able to look at
using some of my staff from St. Francis Medical Center.
July 2008-August 2008
Future Goals: Storyboard for Conference 2009.
Awards Semi-Annual Report
November 1, 2007 to April 30, 2008
Eileen Wolke
Statistics:
Nominations Received:
Outstanding Individual – 1
Certified HUC of the Year – 2
Institutional Provider - 1
List of Board/Committee Members:
Eileen Wolke – Chair
Lyndee Leavitt
Committee Meetings – (include/attach meeting dates, locations, and minutes)
List of activities/projects since last meeting
Activity/Project:
What was done, who was involved:
Present Goals (include dates): Present awards at the Summer Conference
Completion: At Summer Board
Plan of Action:
Future Goals (include dates):
Agenda Items For Board Meeting:
The Institutional Provider nominated won last year, and I don’t know if they qualify this year.
Bylaw/Policy Committee Semi-Annual Report
November 1, 2007 to April 30, 2008
Nadine Stratford, Chair
Committee Members:
Juliann Olsen
Pam Hernandez
|
1. Last Meeting of Committee |
February, 2008 in |
|
2. Policies Revised/ Accepted |
#1209 NAHUC Conference/Seminar Refunds #1211 Education Conference Registration Fees |
|
3. Policies Retired |
None |
|
4. Bylaws Ammended |
None |
Goals/Completion/Plan of Action:
1. Policy Review per Policy #1603
|
Goals |
1. Assignments to be given for review of Policies listed under “1st Spring” as per Policy #1603. |
|
Completion |
1. Policies reviewed by Bylaw/Policy Committee Members. |
|
Plan of Action |
1. Discuss the following at Summer Board Meeting 2008: -Any recommended changes to sections 200, 300, 400, 500, 600, 1700, 1900 |
2. Bylaw Changes
|
Goals |
Ongoing review of current Bylaws Review Article 4.3, 4.4, 4.5, 4.6 Executive Board duties for updating. Review Article 3.12 Action without Meeting |
|
Completion |
Reviewed prior to each Report |
|
Plan of Action |
Review and discuss at Summer Board Meeting 2008. |
3. New/Revised Policies to be reviewed
|
Goals |
1. #2501 Publication Committee 2. #2401 Program Committee |
|
Completion |
|
|
Plan of Action |
1. Review and discuss at Summer Board Meeting 2008. |
Recommendations to the Board:
Committees: Some committees traditionally need to have BOD members on them, or a BOD member as the Chair. Discuss, and then revise the specific Committee Policies to reflect this.
Duties of Executive BOD: Discussion still needed on Bylaw Articles regarding duties and responsibilities of Executive BOD.
Discussion on Article 3.12 Action without Meeting: Clarification of Article needed in regards to voting by mail/email.
Ethics Committee Report Semi-Annual Report
November 1, 2007 to April 30, 2008
Priscilla J. Costin, CHUC, Committee
Chairperson
Statistics:
No other statistics submitted.
List of Board/Committee Members:
Priscilla Costin (Chair)
Pamela Hernandez Ft.
Worth,
Rosie Elder
Committee Meetings – (include/attach meeting dates, locations, and minutes):
No meetings scheduled at the present time. The committee did not meet at the last NAHUC Education Conference.
List of activities/projects since last meeting:
None
Activity/Project:
N/A
What was done, who was involved:
N/A
Present Goals (include dates):
No current goals
Completion:
N/A
Plan of Action:
N/A
Future Goals (include dates):
N/A
Agenda Items For Board Meeting:
Review the current NAHUC Code of Ethics to determine if any revisions are needed to meet the demands of Health Unit Coordinators job descriptions.
Discuss staggering board member terms, since all three current board member’s terms will expire on 4/09.
Marketing Semi-Annual Report
November 1, 2007 through April 30, 2008
Donna Kuhns, Committee Chair
Statistics:
List of Board/Committee Members
Kuhns, Donna (WI) Chair
(414)
774-6494 djkuhns@sbcglobal.net
05/01/06-04/30/08
2/16/07-4/30/09
Boisselle, Rosemary (OH)
(419)
693-7356 thebluerose12@aol.com
05/01/05-04/30/07
2/17/07-4/30/09
Committee Meetings – (include/attach meeting dates, locations, and minutes)
No formal meetings.
Emails “meetings, and submitted another article for
Coordinator-regarding conference in
List of activities/projects since last meeting
Continue discussion of survey and a marketing tool for certificationwith Betty Lamb and new AMP representative. .
Article
for Coordinator-marketing
Activity/Project:
What was done, who was involved: Discussions with marketing cmt members, Betty Lamb, Myrna LaFleur, and New representative from AMP.
Plan of Action:
Once survey is completed, Goal is to develop a marketing tool for health unit coordinator certification.
Future Goals (include dates):
Agenda Items For Board Meeting:
Would like to see an action plan from BOD to actively recruit for additional committee members
Publications Committee Semi-Annual Report
Nov 01 2007 to Apr 30, 2008
Rowland Ajaluwa, Chair, Publications
Committee
Statistics:
Rowland Ajaluwa, Chair, (2nd Term)
Maria Israel, (2nd Term)
Nadine Stratford, (1st Term)
Catherine L. Schwoerer (1st Term – 08/07 to 04/09)
Committee Meetings: We do not have meetings. We communicate and do all our work by e-mail or telephone. The Office, led by Patty Rice, coordinates our activities and recommends issues to be pursued by the team.
List of activities/projects since last meeting: Meetings are not usually held. When things are needed to be done they are usually communicated to us by the office.
Activity/Project:
Several projects and write-ups were done by members.
Present Goal: Our goal is to support the NAHUC by continuously giving relevant information to the members all over the country and globally. This can be successfully executed by reading, researching and writing on issues that concern the Health Unit Coordinators. We believe and hope that through the knowledge we pass on we will assist in making this profession – Health Unit Coordinating – relevant to the hospitals and the health sector.
Plan of Action: Researching and writing for the good of the NAHUC and its members. Relevant articles and interviews and written to support the views of NAHUC to make our organization relevant to the society of today.
Future Goals: We propose to write and research on health issues and present them to our members and readers.
Certification Board Semi-Annual Report
November 1, 2007 – April 30, 2008
Betty Lamb, CHUC, Director of Certification Board
BOARD MEMBERS:
Betty Lamb, CHUC, Director of
Cynthia Dublin, CHUC of
Kathleen Zimbal, CHUC of
Mariam Farah, Public Member, of
COMMITTEE MEETING;
None
ACTIVITIES/PROJECTS:
Cost of testing at Tampa General:
AMP can administer the exam at
Paper/Pencil examination at the hospital would be $675.00 plus $62.00 per candidate scheduled.
AMP to provide mobile BCT (up to 30 laptops) would be $700.00 plus $62.00 per candidate scheduled.
AMP to administer the exam at other location:
Testing for paper/pencil and Mobile CBT options would be
consistent for most places in the continental
NAHUC Testing in
To offer testing in
Use old exam for practice test:
Technically it is possible to use an old test as a practice test. To do so, has strong implications to the item bank. Because we do not want a practice item on an active exam, all of those items from the old form would have to be “retired” from the bank and never be used on another active test form again.
AMP suggests the solution is to write new items with sole purpose of creating a practice exam. The Marketing Department from AMP is preparing a cost estimate.
Thank you letter for those who worked on the Certification Exam:
PNR drafted a letter and mailed.
Professional Development Day at
1. 0730 –
1600 Nadine Stratford and I attended
the Professional Development day at
Future Goals:
Continue to encourage Certification
Plan a Certification Board Meeting this coming year.
Agenda items for Board Meeting:
No agenda items at this time
NAHUC Education Board Semi-Annual Report
November 1, 2007-April 30, 2008
Linda L. Winslow/Director
Statistics: Coordinator quizzes- Fall 2007 492 quizzes submitted Winter 2008-523 quizzes submitted
E-learning and E-quizzes totaled $3566.00
Library loans- loans totaled $560.00
Written quizzes submitted for contact hours-11 quizzes
Written articles submitted for contact hours-3 articles
CD Cert totaled $40.00
Contact Hour Conversion totaled $60.00
Contact Hour Program Application totaled $45.00
Continuing Ed Booklet totaled $45.00
HUC Ed Program Guide totaled $340.00
DVD Sales $280.00
IP’s $4215.00
MEMBERS: Lori Katz/Educator Term (2006-2009)
Frances Brooks/Educator Term (2006-2009)
Linda Winslow/Director-Term (2006-2009)
Goals/Completion/Plan of Action:
1.
|
Goal |
1. Continue to develop the Speakers Bureau with the Education Board hosting at least one workshop per year |
|
Completion |
1. On going |
|
Plan of Action |
1. Encourage each region rep to host a workshop—No workshops hosted. Continue to encourage region reps, challenged by the President to host a workshop in 2008. |
2.
|
Goals |
1 Develop one new educational activity for NAHUC members |
|
Completion |
1. On going, |
|
Plan of Action |
1. Encouraged each BOD and each Ed Board member to submit an article/quiz for publication in 2007. Deadline for the challenge is January 2008. Everyone has not submitted. |
3.
|
Goals |
1. Develop an educational pamphlet about the profession of health unit coordinating. Coordinate with the marketing Committee. |
|
Completion |
On going |
|
Plan of Action |
1. Submit draft to Marketing Committee for review by August 2007. On hold. Will contact Publication chairperson Donna Kuhns who was appointed chairperson at Aug 2007 BOD meeting. |
4.
|
Goals |
1 Increase membership |
|
Completion |
Ongoing |
|
Plan of Action |
1. Continue the following: For all non members who submit quizzes a sticker will be placed on return envelope encouraging membership in NAHUC. At annual membership meeting continue to promote First Timers club and recognizing of members. First timers event to be scheduled at 2008 Education conference. |
To be addressed at BOD meeting in August 2008:
Workshops-what can the Education Board do to assist the region reps???? Go region reps……….
Review recommendations from Education Board meeting December 2007
Consider strategic planning session for Summer 2008 BOD meeting or schedule retreat for BOD.
Region 1 Semi-Annual Report
November 1, 2007 to April 30, 2008
Nadine Stratford
Statistics:
*Number of Members: 147
AZ-42, CA-34, CO-15, HI-5, NM-19, NV-1, UT-17, WY-14
*Number of Chapters: 3
Desert Stompers,
Wasatch Rockies,
Kokopelli,
*Number of IP’s: 1
Primary Children’s
*Regional Contacts:
Phone-53
Mailings-1 per member
Email: to be submitted in Communication Report to NAHUC President
In Person Contacts: 1
Regional Finances: No Region finances
Goals/Completion/Plan of Action:
1. Promotion of Membership/Certification/Institutional Providership
|
Goals |
1. Increase awareness |
|
Completion |
1. I have sent personal letters to each person in Region 1 who was listed on the monthly “Request for Info” report from the Office. 2. I have continued to research HUC Education Programs in the Region in order to send NAHUC information. |
|
Plan of Action |
1. Continue to research HUC Educational Programs in Region 1, and send letters/emails and NAHUC information. Work with Education Board on possibly doing this on a national basis. 2. Continue Send a personal letter to each person listed on the monthly “request for info” report from the Office, and follow up 3 months after initial contact. |
2. Chapter/Member Support
|
Goals |
1. Communication with members and chapters |
|
Completion |
1. I have received an increase of e-mail communication due to the links on the web site. I have responded to these within 72 hours, and have sent follow up emails 2-3 months later. 2. I have responded to referrals from the Office when members have requested Chapter or Outreach Packets. |
|
Plan of Action |
1. Continue to make myself available for in-person visits as requested, and respond to correspondence in a timely manner. |
3. Region Workshop
|
Goals |
1. Continue to
still work with members in |
|
Completion |
1. Corresponded
with Dave Harlan of |
|
Plan of Action |
1. Meet with |
4. State Representative/Liason to Region Reps
|
Goals |
1. Develop a job description for volunteer State Representative/Liason to involve members in individual states that Region Reps can use as resources of information and for outreach. |
|
Completion |
|
|
Plan of Action |
1. Present at Region Rep meeting at Summer 2008 BOD meetings. |
Recommendations to the Board:
Continue to look at structure of NAHUC BOD, and the responsibilities of each position.
Look at NAHUC Committee responsibilities, ways to attract members to become involved and to be groomed for Committee Chair positions. Consider developing mission statements for each Committee, and appointing BOD members to serve as “advisors” or “liaisons” to Committees that do not traditionally have BOD members serving on them.
Region 3 Semi-Annual Report
November 1, 2007 to April 31, 2008
Sara D. Brown, CHUC
Statistics:
Number of Members - 152
AR = 5
IA = 13
KS = 7
LA = 5
MO = 6
NE = 3
OK = 13
TX = 100
Number of Chapters - 5
AK Razorbacks,
Wild Rose,
Sunflower,
Sooner’s,
Number of Institutional Providers - 9
Christus
Del Mar College,
Intergris Medical Center,
North Hills, Hospital,
Regional Meeting
Regional Meeting with members present at the Educational
Workshop held April 19, 2008 at
Region Contacts:
Emails and phone calls:
11/7/07 Olga Montelongo forming a chapter information
11/8 Olga Montelongo question about resource person for chapter
11/20 mailed renewal / new member appreciation letters (8)
12/18 mailed renewal / new member letters (13)
1/6/08 Mailed new / renewal letters (6)
1/7 emailed Rosie Elder about work shop in OK City
1/7 emailed Cynthia
Keeler about
“ Katrina McCoy Bluff City Chapter about chapter activity
“ Fran Scheuinng AK Razorback Chapter about chapter activity
1/7 emailed Mary Jackle in
1/8 emailed a thank you note for her interest and encouraged educational available.
2/17 mailed appreciation letters (7)
2/21 - 2/25
2/26 Judith Kerns at
2/29 Left phone message with Lisa deValle
3/3 Spoke with Patty and Nina King
3/ 4 Patty about Nina King Next Level Foundation New
3/ 4 emailed Lisa de Valle and Judith Kerns about result of monthly meeting
3/ 7 emailed Cynthia Keeler and Billie Bedford about Work shop
3/8 mailed thank you letters, (2 new, 6 renewal, 2 interest, 1 retired)
3/8 mailed Appreciation letters (9) new and renewing member and (2) of interest letters
3/10 emailed Cynthia Keel, Rosie Elder, and Billie Bedford (Sooner Chapter President) about April workshop
3/11 responded to Rosie Elder’s email thanked her for her help
3/18 emailed Office needed information for Work Shop contact hours date set with VA Medical Center OK City for April 19 brochures posted, Cynthia Keel and Glenda Sturgeon contact persons.
3/20 emailed response to Laurie Mitchell in
3/ 28 posted region news update encouraging tri state area participation in OK City workshop
4/4 emailed Alice Mc Allister, Monetta Allen, Joyce Davenport, Olge Montelonga about workshop and educational needs
4/4 emailed Diane Rodriguez about interest in certification
4/7 emailed
4/8 emailed Judith Kerns and Gigi Farley encouragement of attending OK City workshop
4/16 mailed 2 thank letters for interest in NAHUC
4/18 submitted “Informed Consent” article
4/19 attended workshop in OK City thanked everyone present for their attendance for the information shared by the speakers
4/23 emailed Jenni Green interest
in the
4/24 Received phone call from Shirley Green question about career levels and pay-grades
4/25 emailed response to phone conversation with
4/28 mailed 11 appreciation letters for new and renewing members
4/30 posted region news
Regional Financial and Budget
3/10/08 Turned in Expense Report for postage reimbursement for mailings and Regional Basket at National Conference. Received check # 6797 for $67.56 from Marilyn Morin from miscellaneous budget.
4/1/08 Received reimbursement for Contact Hour Application
for
Goals:
1. Continue to improve communication within the region.
2. Increase effort in the process of recognizing HUC Day.
3. Contact all region chapters by mail to update current activity records.
Plan of Action:
Increase communication within the region by email or letter.
Future Goals:
1. Attend BOD meeting in August
2. Active participation at National Education Conference
3. Attend workshop at Scott White (regional meeting).
Agenda Items for Board of Directors:
1. Develop an initiative for Institutional Providers to want to continue being an I.P.
2. Increase NAHUC marketing activities.
Region 4 Semi-Annual Report
November 1, 2007 to April 30, 2008
Sandra M. Geter CHUC
Statistics:
Members= 724
DC 2
IL 19
IN 14
KY 14
MD 20
MI 108
OH 425
ON 1
WI 112
WV 9
Chapters 6
Blue Chip chap. Of
Heart of
Beacons on the Lakeshore WI
*Number of IP’s 14
Northern Regional Health System, Petoskey MI
Sankora Career Services, Inc,
Children’s’ Hospital Medical
Lutheran Midelfort Eua Claire WI
St. Mary’s Hospital Medical Ctr. Of
*Regional Meetings – no meetings
*Regional Contacts,
Mailings 600
E-mailings 300
visits 2- visited Doctors community hospital
*Regional Finances and Budget
Balance of account held at Associated Bank N.A Green Bay, WI as of $/30/08
$841.55
Present Goals :
1.Attain the proclamation of Governor/Representatives of the states I represent to grant a proclamation recognizing August 23rd as National Health Unit Coordinator Day by July 15th 2008- letters have been mailed.
2. To increase awareness of Health Unit Coordinating as a
profession and membership in MD and other states of my region. August 2009 at the end of my first term I
hope to have achieved this by sending out reach packets to every hospital, long
term care facility and nursing homes in the state of
Willingness to speak to these hospitals and other healthcare institutions.
Future goals.
I have begun to reach out to the many organizations and offer to speak about our organization.
I would like to see all hospital and facilities use the title of Health Unit Coordinator, to become the bench mark by which employers hire prospective employees.
I believe I am making this happen at the hospital I am currently employed,
We have succeeded in acquiring the name change on our badges, now I am trying to have the job title changed this year. And celebrating of HUC Day 2008- this will be happening, I am currently working on a poster board to be displayed in the lobby of the hospital.
Still working to have an educational workshop- that idea is coming together, would like to see it happen within the next month and invite others from other surrounding hospitals.
Agenda Items for Board Meeting:
Present the power point presentation based on the retention questionnaire done last year.
Region 5 Semi-Annual Report
November 1, 2007 to April 30, 2008
James D. Rhoads, CHUC/ Region 5 Rep
Statistics:
*Number of Members 400
FL 223
GA 27
MS 8
NC 34
PR 1
SC 29
TN 24
VA 41
*Number of Chapters 6
Lori Berlett, President
Patricia Robinson, President
Gold Coast Chapter
863 NW 45th
Cynthia Ward, President
Michael McKenzie, President
Riverview Chapter
Lee Ellen Gunter, President
Coastal Cardinal Carolina Chapter
7112 Farrington
Soraya Spier, President
*Number of IP’s 16 (Name and Location)
Sheila Shook
Health First, Incorporated
Cheryl Cournoyer
Int’l Institute for Health Care Professionals
Renee C. Hawes
Sacred Heart Health System
Catherine C. Brooks
Tampa General Healthcare
Stephen McKeeman
Lisa Kennon
200 Ave F NE
Patricia Dillon
Katherine B Orr
Deborah McPeek
Helen Freeman
New
Sharon Lupton
Reality Based Management
Dennis Desimone
Unit 5
Covenant Health
Nancy Donoho
East Tennessee Children’s Hospital
Kimberly Campbell
Centra Health
Betty Mills
Roberta P. Seay
*Regional Meetings – (include/attach meeting dates, locations, and minutes)
Have not had a Regional Meeting at this time.
*Regional Contacts, i.e. mailings, e-mailings, visits
Health First
Spoke to Health Unit Coordinators concerning NAHUC. Explained importance of NAHUC, Certification, and Membership and networking with other Health Unit Coordiators and also to remind them that I am always available and that Lori Berlett is their go to person on site.
Corresponded with Charity from
Visited
Mark Dickinson
Correspondence with Mark about Health Unit Coordinator class
he is teaching at the college. Sending him the Power Point that we have in place at
*Regional Finances and Budget
Not Applicable
Present Goals (include dates):
(These will include the standing Regional Representatives Goals):
Increase the awareness of Health Unit Coordinating
Increase the membership of NAHUC
Increase the awareness and Certification of Health Unit Coordinators
Send out e-mail and letters to members and respond back in a timely manner
Completion:
Plan of Action:
Attend summer education conference in
NAHUC winter board meeting
Send NAHUC information to Regional Health Care Facilities
Future Goals (include dates):
Awareness of NAHUC (on going)
Become more visible to Region members thru e-mail, letters, phone (on going)
Agenda Items for Board Meeting: