November 1, 2005 through April 30, 2006
Cynthia Lou Silfies, CHUC Chairperson
List of Committee Member:
Cynthia Lou Silfies
Margaret Sprigle
Committee Meetings:
None
Activity/Project:
Contents of Archives received by NAHUC office in 2005
What was done, who was involved:
Patty Rice inventoried 8 boxes of Archived Materials.
Contents as follows:
Archives
Box #1
Region 8 and Marketing Notes 1980’s-1990’s
NAHUC budgets 1980’s
Archives
Box #2
Accreditation Board records
Archives
Box #3
Old health unit coordinator textbooks
Membership directories 1983 and 1984
Applications for contact hour programs 1990’s
Board of Director (BOD) meeting notes 1988-89
Archives
Box #4
Cactus Chapter of AZ scrapbook 1985
Multiple copies of certification candidate handbooks from 1997
Multiple copies of information booklets from 1994-95
Multiple copies of old institutional provider applications
Archives
Box #5
Region 9 banner
1985-88 photo scrapbook with unlabeled photos
(2) NH tourism scrapbooks 1988
La Crosse WI conference scrapbook unlabeled
Envelopes of unlabeled photos
Membership directories 1983, 85, 86, 87, 89, 92, 95, 96
Region 8 report 1997
Secretary binder 1986
President-elect binder 1986
BOD meeting agenda and reports 1985-87
1988 conference evaluations
Financial statements 1989-90
Old Textbooks
Various marketing committee chair notes
Various non-NAHUC training materials
Engineering graph paper
Stuffed bear
One maracas
One hat
Archives
Box #6
Recertification Program binder 1998
Membership committee binder 1990
Membership drive binder 1992-93
Membership development binder
NAHUC information binder 1988
BOD meeting binder 1990
BOD meeting binder 1991
BOD meeting binder 1992
Region newsletters
Membership directory 1988-96
Unlabeled photo album 1990-91
Coordinator issues 1993-97, 1982, Jan-Mar 1986, Jan-Mar 1987,
July-Sept 1987, Oct-Dec 1997, April-June 1989, Oct-Dec 1989, April-
June 1983
Conference brochures 1984, 85, 86, 89, 90, 91, 92, 93, 94, 95, 97
NAHUC water bottle
Archives
Box #7
Policies and board meeting binders 1987, 88, 89, 90 and 91
Archives
Box #8
Coordinators and Conference brochures 1982-89
Present Goals:
Working on storyboard of past Presidents of NAHUC
Completion:
Will be presented at conference 2006 San Antonio Texas 8/06
Future Goal:
Obtaining new members for Archive committee is on going
Agenda Items For Board Meeting:
None
November 1, 2005 to April 30, 2006
Handwritten report submitted by Eileen Wolke, Award Committee Chair, and received by the NAHUC office on 06/05/06 via fax from committee member Dorothy Barnum. Electronic report typed by office from original handwritten report on file.
Statistics:
List of Board/Committee Members:
Wolke, Eileen (KS) – chair 05/01/05-04/30/07
Barnum, Dorothy (FL) 05/01/04-04/30/06, 05/01/06-04/30/08
Leavitt, Lyndee (UT) 05/01/04-04/30/06, 05/01/06-04/30/08
Autry, Deborah (KS) 05/01/05-04/30/07
Borntrager, Diana (KS) 05/01/05-04/30/07
Allman, Diana (FL) 05/01/05-04/30/07
Skog, Linda (WA) 05/01/05-04/30/07
Cordaro, Laurie (NY) 05/01/05-04/30/07
Seymour, Mercedes (FL) 05/01/06-04/30/08
Committee Meetings – (include/attach meeting dates, locations, and minutes)
List of activities/projects since last meeting:
Activity/Project:
What was done, who was involved:
Present Goals (include dates):
To
give awards for certified health unit coordinator, outstanding individual, and
institutional provider at the NAHUC conference.
Nominations received: certified health unit coordinator = 2, outstanding
individual = 2, institutional provider = 2.
Completion:
Plan of Action:
Future Goals (include dates):
Agenda Items For Board Meeting:
November 1, 2005 to April 30, 2006
Nadine Stratford, Chair
Committee Members:
Juliann Olsen
Pam Hernandez
|
1. Last Meeting of Committee |
February 8-11, 2006 in Tampa, FL |
|
2. Policies Revised/ Accepted |
#605 Reimbursement for NAHUC Expenses #1905 Investment |
|
3. Policies Retired |
None |
|
4. Bylaws Ammended |
None |
Goals/Completion/Plan of Action:
1. Policy Review per Policy #1603
|
Goals |
1. Assignments to be given for review of Policies listed under “2nd Spring”. |
|
Completion |
1. Policies reviewed by Bylaw/Policy Committee Members. |
|
Plan of Action |
1. Discuss the following at Winter Board Meeting 2006: -Any recommended changes to sections 1000 Certification Board policies and 1100 Education Board policies. |
2. Add the Policy Manual to NAHUC Web Site
|
Goals |
1. Per vote at Summer Board Meeting 2005, it was decided to put the Policy Manual on the NAHUC Web Site. |
|
Completion |
1. Research on how to do this was completed, presented and discussed at Winter Board Meeting 2006. |
|
Plan of Action |
1. Discussion to continue at Summer Board Meeting 2006. |
2. Bylaw Changes
|
Goals |
Ongoing review of current Bylaws |
|
Completion |
Reviewed prior to each Report |
|
Plan of Action |
No recommended changes |
3. New/Revised Policies to be reviewed
|
Goals |
1. #1402 Archives Committee (New) 2. #1604 NAHUC Policy CD (New) 3. #1206 Education Conference Schedule 4. #2401 Program Committee 5. #606 Returned Checks |
|
Completion |
|
|
Plan of Action |
1. Review and discuss at Summer Board Meeting 2006. |
November 1, 2005 to April 30, 2006
Liela M Jackson /President Elect
Statistics: 27 Chapters
Region 1=2 Region 2= 5 Region 3=6 Region 4=7 Region 5=5 Region 6=2
List of Board/Committee Members---Liela Jackson
Committee Meetings – none
List of activities/projects since last meeting: Chapter packets sent out by Office upon request.
What was done, who was involved: I responded to all Chapter Packet requests by emailing the interested party.
Present Goals (include dates): Encourage Chapter Development by responding to all interested parties.
Completion: At each Board meeting a list of Chapter Packet applicants will be provided.
Plan of Action: Maintain Chapter involvement with NAHUC --encourage Chapter Fund
tables at yearly conference
Future Goals (include dates):correspond with each Chapter President at least twice a year and document date and time this was done. My intention is to snail mail each President before the Holiday Season and after Winter Board meeting.
Agenda Items For Board Meeting: Board to address any Chapter applications
that meet the requirements of NAHUC requesting affiliation.
November 1, 2005 to April 30, 2006
Rosie M. Elder, CHUC III, Committee Chairperson
Statistics:
No issues or concerns to date.
List of Board/Committee Members:
Rosie Elder (Chair) Oklahoma
City, Oklahoma 4/07
Rosemary Boisselle Toledo, Ohio 4/07
Priscilla Costin Albuquerque, New Mexico 4/07
Dorothy Barnum Clearwater
Beach, Florida 4/07
Committee Meetings – (include/attach meeting dates, locations, and minutes):
Met with committee members on August
27, 2005 during the NAHUC Education Conference in Richmond, Virginia.
Received a telephone call from Priscilla Costin
regarding letter received from President, Michael McKenzie asking if the
committee needed to respond on this issue, however, since there has been no
direct communication to the NAHUC Board of Directors on the letter from a
conference attendee, no action needs to be taken at this time.
List of activities/projects since last meeting:
Recommendation was made to revise the NAHUC Code of Ethics
statement and principles.
Activity/Project:
Update the NAHUC Code of Ethics Statement & Principles.
What was done, who was involved:
E-mail sent to Ethics Committee members (Priscilla Costin, Dorothy Barnum, Rosemary Boisselle
& Rosie Elder) for their feedback and the need to send their
recommendations to committee chair.
Present Goals (include dates):
(See above goal in Activity/Project section) and this is to
be completed no later than May 2006.
Completion:
I have completed the recommendations made from the Ethics
Committee and have submitted them with this report.
Plan of Action:
E-mail sent to committee members for feedback on
November 28, 2005. Committee members who responded were: Priscilla Costin, Rosemary Boisselle, and
Dorothy Barnum.
Future Goals (include dates):
The Ethics Committee is planning to meet during the 2006
NAHUC Conference in San Antonio, Texas.
Agenda Items For Board Meeting:
Change Code of Ethics & Principle Statements to read:
“NAHUC (National Association of Health Unit Coordinators)
has established this statement of the Code of Ethics in recognition of our
association’s responsibility to our patients, healthcare professionals and the
community we serve. It is the responsibility of every member of NAHUC to act in
a manner that is consistent with this association’s mission statement and it’s supporting policies/procedures and guidelines. NAHUC is
dedicated to the principle that all patients, board of directors and visitors
deserve to be treated with dignity, respect and courtesy. NAHUC members have a
duty to report any and all inappropriate behavior. The association is
relentless in striving to adhere to these principles and will expand on them
through the continuous alignment and implementation of policy statements that
address at least the following:
Our behavior will be guided by the following commitments and principles, therefore, in the practice of our profession, we the members of the National Association of Health Unit Coordinators, Inc., accept the following principles:
1.1 We will fairly and accurately represent ourselves and our capabilities.
1.2 We will seek to improve the performance of the association and improve the quality of educational programs.
1.3 We will consistently follow the standards of practice that are based upon the membership needs.
1.3.1 The NAHUC Code of Ethics is made available to all of the association’s members.
1.4 We will conduct ourselves in such a manner as to gain respect and confidence of the patients, healthcare personnel and the community, as well as respecting the human dignity of each individual.
1.5 We will protect the patient’s rights, including the right to privacy.
1.6 We will strive to achieve and maintain a high level of competency, by members improving the knowledge and skills in participating in educational and professional activities and sharing those benefits with our colleagues.
1.7 Any unethical and illegal professional activities will be reported to the appropriate authorities.
November 1, 2005 to April 30, 2006
Marilyn Morin, Treasurer
Statistics:
List of Board/Committee Members
Marilyn Morin, chair; Michael McKenzie, Liela Jackson, Juliann Olsen
Committee Meetings
Committee met in Tampa FL in February 2006. General discussion was held regarding the NAHUC budget and the budget for the Annual Conference in San Antonio.
List of activities/projects since last meeting
Marilyn Morin, Treasurer transferred the funds in Virginia Baptist Credit Union earmarked for Helga Hegge Educational Fund to the NAHUC checking account at Wachovia bank. The former account is now closed. Since the donations for this fund are deposited at Riverside bank in Rockford, this allows for an easier transfer of funds. It will be listed under Income and line item Helga Hegge
Activity/Project:
Set aside funds at this time for future in the form of certificates of deposit.
What was done, who was involved:
Marilyn Morin transferred funds from Wachovia checking account to invest in two certificates of deposit at Wachovia per motion number 4 of the February 8, 2006 Board of Director’s meeting. First certificate of deposit is for 6 months and the second is for 18 months. Additional information will be filed with the Treasurer’s report
Present Goals
Complete the financial accounting for NAHUC for the past fiscal year and forward to the accountant in San Antonio for his preparation of the taxes and filing with the IRS.
Continue to monitor the budget and prepare for adjustments.
Explore new ideas at the Fiscal Affairs meeting in August.
Review current policies as they pertain to fiscal affairs.
Completion:
Ongoing
Plan of Action:
General discussion with the NAHUC Board
Future Goals
To be discussed with Fiscal Affairs Committee
Agenda Items For Board Meeting:
Reinforce and remind all region representatives of fiscal year importance i.e. if region activity is to be held after May 1, expenses will not be processed in prior fiscal year, such as March or April.
Discuss method of accounting to be used for cookbooks.
i. e. income and expense statement
November 1, 2005 to April 30, 2006
Wendy L. Csik
Statistics:
List of Board/Committee Members:
Wendy Csik, Chair (06/04-06/06)
Dorothy Barnum (2003-2005 -1st term, 05/05-04/07-
second term)
Rosemary Boisselle (1st term to begin 05/05-04/07)
Sue Greishop (1st term to begin 05/05-04/07)
Donna Kuhns (1st term to begin 05/06-04/08)
Committee Meetings – (include/attach meeting dates, locations, and minutes)
March 11, 2006, All Saints Healthcare Library
List of activities/projects since last meeting
Activity/Project: Discussion of items to sell at 2006 Education Conference
Checked Internet for pricing of items
What was done, who was involved: Reviewed ideas for
marketing plan and items for sale at Education Conference in San Antonio
Present Goals (include dates): Marketing Committee to include chair/co-chair consideration by BOD
Completion: Await BOD decision for Chair/Co-Chair
Plan of Action: Review items for consideration with
President/selling items at 2006 Conference
Future Goals (include dates):
E-mail Committee Members regarding participation expectations
Agenda Items for Board Meeting: Vote on Chairperson with Co-Chair
Marketing Committee Recommendations/Goals
Marketing/PR Committee Objective: Develop and recommend marketing strategies that include all phases of promoting the professional image of NAHUC. Promote goodwill through Public Relations.
Strategic Plan:
November 1, 2005 to April 30, 2006
Statistics:
List of Board/Committee Members
|
Program |
Ayres, Sandy (WI) (715) 834-8286 sandy@ayres.cc Halloran, Liz (BC) Chair (250) 753-0133 khalloran@shaw.ca Allman, Diana (FL) (941) 922-4544 |
01-04 05/01/04-04/30/06 02-04 05/01/04-04/30/07 05/01/05-04/30/07 |
Committee Meetings – (include/attach meeting dates, locations, and minutes)
None
List of activities/projects since last meeting
Finish conference brochure and have it ready for mail and website for beginning of the coming year.
Prepare database for new registrations for conference
Continue to liase with hotel pre-conference
Activity/Project:
What was done, who was involved:
Brochure was completed by Sandy, Patty and Liz
Present Goals (include dates):
Continuing registration for conference
As of May 31 - 64 members registered
Donations
3 – total of $4,000.00
Venders:
3 (2 book companies and pocket-nurse paying $500.00 each
Secure enough AV equipment through membership to not have to rent equipment from hotel.
Future Goals (include dates):
Agenda Items For Board Meeting:
New Programs committee members and chair must be secured.
November 1, 2005 to April 30, 2006
Statistics: Not applicable.
List of Board/Committee Members:
Rowland Ajaluwa 3519
27th Ave. S, Minneapolis, MN 55406-2507
Editor 612-728-5878 [term 1 ends 4/07]
Sandy Ayres 1311 Brentwood Ter, Eau
Claire, WI 54703
715-834-8286
[term 2 ends 4/07]
Maria Israel 6615 Greenvale Pkwy, Riverdale, MD 20737
301-577-2617 [term 2 ends 4/07]
Committee Meetings – (include/attach meeting dates, locations, and minutes):
Not applicable.
List of activities/projects since last meeting: Not applicable.
Activity/Project:
Compile and edit material ready for NAHUC publications; prepare the Coordinator; maintain the web site. NOTE: The NAHUC office does the actual work.
What was done, who was involved:
1. Maria is writing a series of articles highlighting the NAHUC Institutional Providers.
2. Rowland, Maria and Sandy have written articles as needed (lack of articles submitted).
3. the Coordinator – the NAHUC office does the following:
1) Email publications committee stating guidelines for each issue, deadlines, and what is needed
2) Email publications committee to solicit articles
3) Email deadline reminders to contributors
4) Email articles received to publications committee
- Committee members review/revise the articles and chooses which articles to publish; then sends the articles back to the NAHUC office.
5) Contact contributors with any questions or when clarification needed
6) Edit articles for spelling, grammar, and punctuation
7) Crosscheck correct spelling of member, officer, chapter, and committee names and dates
8) Format and typeset article
9) Email complete issue to publications committee
- Committee members proofs the issue; then sends the articles back to the NAHUC office.
10) Send camera ready and electronic file of each issue to printer along with current member mailing list
11) Mail photocopy of issue to board of directors prior to printing to ensure officers have their issue prior to general membership
12) Articles are sent to the office and forwarded to the members of the Publication Comm.
4. Web site - Maintained by the NAHUC office. Actual tasks performed by the office include:
1) Maintain website – all postings
2) Upkeep without direction– adds association information as it becomes available, ensure information and forms are current, remove outdated information, etc.
3) Liaison between web server provider and publications committee
4) Web site forum is working. Article published in the October issue regarding log-on information.
Present Goals (include dates):
1. Continue
publishing each issue of the Coordinator
according to the time table.
Completion: Not applicable.
2. Place
a “want ad” in the January issue looking for a member with FrontPage experience
that would like to volunteer to help with designing web site pages to replace
Sandy Ayres by the end of her term.
Completion: yes, but no response as of April 30, 2006.
Plan of Action: See “What was done, who was involved” section.
Future Goals (include dates):
1. Continue to write or solicit others to write articles regarding computerized order entry.
2. Continue to feature articles about the IP’s.
Agenda Items For Board Meeting:
Assign a Board member to submit an article (based on the Cert Exam Outline) to print in the Coordinator. Example: One member to submit an article for the Oct. issue, another member to submit an article for the April issue, and another member to submit an article for the July issue. With a different person submitting an article for the issues, this could be an efficient way to obtain articles and not add too much burden to one person. Example: If each BOD member (not counting the President – because the President needs to submit the “President’s Message” every issue) would sign-up for one of the issues – this covers a 4-year period (3 issues/year x 12 writers = 4 years of articles).
November 1, 2005 to April 30, 2006
Statistics:
See attached excel spread sheet
List of Board/Committee Members
Betty Lamb
1317 N Wilson Ave
Fresno, CA 93728-1602
(559) 264-9416 (H)
Jane Heying
PO Box 292
Winner SD 57580-0292
605-842-0265
Marilyn Morin
522 Long Island Road
Gladys VA 24554
(434) 283-1246
Cindy Silfies
410 3rd Ave
Bethlehem PA 18018-5603
610-867-5630
Mariam Farah, Public Member
140 N Lombard Ave
Oak Park IL 60302
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Committee Meetings – (include/attach meeting dates, locations, and minutes)
We have been holding telephone conference calls weekly over the past month to choose a new testing agency. Involved in the conference call are: Kelly Lemanski, Betty Lamb, Cindy Silfies, Marilyn Morin, Linda Winslow, Sandy Ayres, and Patricia Noonan-Rice.
List of activities/projects since last meeting
Request for Proposals were sent to testing agencies, 6 responses received
Activity/Project:
All 6 proposals were entirely reviewed
What was done, who was involved:
3 proposals were chosen that meet the needs of the NAHUC Certification Examination and we are awaiting responses to our questions.
Present Goals (include dates):
1. Choose a new testing agency
2. Retain Certified Members
3. Increase awareness of NAHUC
4. Member retention and recruitment
Completion:
On going
Plan of Action:
1. Testing agency will be chosen by Summer Board of Directors Meeting
2. Maintain a retention rate of 60%. Provide Contact Hours through Education. Maintain Contact Hour Requirement. Measurable through Recert/Certification Summary Report. See attached excel summary.
3. Offering Certification Workshops throughout the country. Increase Certification Workshop Speaker Bureau by providing a “train the trainer” workshop at the 2006 conference.
.
4. Maintain a retention rate of 60%. New employees and students are continually given information on NAHUC, NAHUC Membership, Education, Certification, and Continuing Education as well as the NAHUC website is visited with each.
Agenda Items For Board Meeting:
None at this time.
Certification Board
Annual Report
For May 1, 2005 – April 30, 2006
Betty Lamb, CHUC
Co-Director Certification Board
Statistics: Balance as of 5/1/2005 18,084.02
Deposit 30,145.36
Interest 148.78
Total 48,378.16
Office Fees 14,468.41
Outreach 701.75
Accountant 2,261.85
Printing 313.08
Travel 1,795.48
Service Fee 175.11
Check Return 52.50
Refund 100.00
19,868.18
Balance as of 4/30/2006 28,509.98
November 1, 2005 to April 30, 2006
Statistics: Coordinator quizzes- 444 Fall Coordinator quizzes, 401 Winter Coordinator quizzes
E-quizzes-Workplace Ethics-73 quizzes
Diagnostics-85 quizzes
E-learning quizzes-525 quizzes
Library loans-28 loans
Written quizzes submitted for contact hours-2 quizzes
Written articles submitted for contact hours-2 articles
Members: Lori Katz/Educator Term (2006-2009)
Frances Brooks/Educator Term (2004-2007)
Linda Winslow/Director-Term (2006-2009)
Goals/Completion/Plan of Action:
1.
|
Goal |
1. Continue to develop the Speakers Bureau with the Education Board hosting at least one workshop per year |
|
Completion |
1. Completed a workshop in Winter Haven Florida Feb. 2006, ongoing. |
|
Plan of Action |
1. Plan to schedule a workshop for the fall of 2006, planning to partner with a region rep. |
2.
|
Goals |
1 Develop one new educational activity for NAHUC members |
|
Completion |
1. On going, asked each board member to submit 20 questions. |
|
Plan of Action |
1. Explore the options of certification review tool, and a CD learning option, will re-ask for questions for a review tool. |
3.
|
Goals |
1. Develop an educational video and pamphlet about the profession of health unit coordinating |
|
Completion |
1. Plan to be completed by August 2006 and ready to market |
|
Plan of Action |
1. Plan to tape the first week of May 2006 in Slat Lake City, Utah, Plan to bring a pamphlet proof to the August 2006 Board meeting for review |
4.
|
Goals |
1 Increase membership |
|
Completion |
1. On going |
|
Plan of Action |
1. For all non members who submit quizzes a sticker will be placed on return envelope encouraging membership in NAHUC. Education Board members are marketing professionalism by starting chapters and sending letters to local hospital/health care systems. |
Arizona, California, Colorado, Hawaii, New Mexico, Nevada, Utah, Wyoming
November 1, 2005 to April 30, 2006
Nadine Stratford
Statistics:
*Number of Members: 172
AZ-39, CA-57, CO-13, HI-5, NM-20, NV-4, UT-20, WY-14
*Number of Chapters: 2
Desert Stompers, Kingman, AZ
Wasatch Rockies, SLC, UT
*Number of IP’s: 2
Kingman Region Med. Center, Kingman, AZ
Primary Children’s Med. Center, SLC, UT
*Regional Contacts:
Phone-151
Mailings-172
Email: Too numerous to count
In Person Contacts: 2
Regional Finances: No Region finances
Goals/Completion/Plan of Action:
1. Promotion of Membership/Certification/Institutional Providership
|
Goals |
1. Increase awareness |
|
Completion |
1. I have sent personal letters to each person in Region 1 who was listed on the monthly “Request for Info” report from the Office. 2. I have continued to research HUC Education Programs in the Region in order to send letters and NAHUC information. 3. I contacted several facilities in Utah and Nevada to give them information on the Region Workshop in May 2006. |
|
Plan of Action |
1. Continue to research HUC Educational Programs in Region 1, and send a personal letter and NAHUC information. 2. Continue Send a personal letter to each person listed on the monthly “request for info” report from the Office, and follow up 3 months after initial contact. |
2. Chapter/Member Support
|
Goals |
1. Increase communication to members and chapters |
|
Completion |
1. I have received an increase of e-mail communication due to the links on the web site. I have responded to these within 72 hours, and have sent follow up emails 2-3 months later. 2. I have responded to referrals from the Office when members have requested Chapter or Outreach Packets. 3. In addition to new member/renewal letters, I sent out a letter to every member with the Region Workshop brochure. 4. I have contacted current Chapter Presidents at least once every 3 months to give support. |
|
Plan of Action |
1. I will again include a letter to members with next year’s Region Workshop Brochure. 2. Continue to make myself available for in-person visits as requested, and respond to correspondence in a timely manner. |
3. Region Workshop
|
Goals |
1. Plan annual Region 1 Workshop |
|
Completion |
1. Region Workshop for 2006 on schedule to be held May 6, 2006 at Dixie Regional Medical Center in St. George, UT. |
|
Plan of Action |
1. Meet with Region Members at Region Meeting in San Antonio to determine date and location for Workshop in 2007. 2. Work with hosting members and facility to create planning timeline. |
Recommendations to the Board:
April –May 2006
Gail Ouattara, Region Representative
Statistics
Number of Members = 223
AB = 0
AK = 4
BC = 47
ID = 22
MN = 45
MT = 6
ND = 7
OR = 8
SD = 22
WA = 62
Existing Chapters
BC, Canada BCCA Vancouver
Chapter Elisabeth Tanner 186
E 20th Ave Vancouver V5V 1L9 8/23/2005
BC, Canada Central Vancouver Island Chapter Liz Halloran 1711 Centennary Dr Nanaimo V9X 1A3